1. Charges

The charges for hiring of the Parish Centre are made in accordance

with the charges laid down by the Parochial Church Council (hereinafter

referred to as "the Managers") and as notified to and agreed with

the Hirer. Additional charges for necessary cleaning or repair may

be made if the need for cleaning (other than that done routinely)

or repair arises from the hiring. The Hirer agrees to pay in advance

any charge for the hiring of the premises. Alternatively the Managers

may at their absolute discretion require a deposit to be paid in advance

by the Hirer.

2. Cancellation

If the Hirer wishes to cancel the hiring or to vary the period for

which the accommodation has been booked, notification must reach the

Managers at least 48 hours prior to the time of the start of the hiring.

A charge may be made in respect of any inconvenience caused to the

Managers if no notification is received by this time.

3. Licences and Permissions

The Hirer shall be responsible for obtaining any necessary licences

or permissions for the proposed use of the premises. In particular,

licences may be required for public performances involving music,

singing and dancing (Entertainment Licence) and for theatrical performances

(Theatre Licence). If copyright material is performed or used, the

licence of the owner of the copyright must be obtained

The Hirer shall indemnify the Managers against any claim, costs, expenses,

loss or other liability arising from any failure to obtain a licence

or any infringement of copyright which may occur in connection with

the hiring.

In connection with any particular hiring the terms for the consumption

of alcoholic drinks shall be strictly as laid down by the Managers

who may for that particular hiring decide that no such consumption

shall be permitted.

Copies of any licence obtained must be provided to the Managers .

4. Use of Kitchen Facilities

The use of kitchen facilities is granted, where appropriate, for the

purpose of preparing, cooking and serving food and beverages with

the following provisos:

None of the heavy kitchen equipment may be used unless an appropriately

trained person acceptable to the Managers is present. A charge

will be made to cover any expense thereby incurred by the Managers

for wages etc.

Care must be taken to ensure that all appliances and services are

switched off or turned off after use and that the kitchen is left

in a clean condition, including the floor. A charge will be made

for any expense incurred by the Managers for cleaning of any equipment

or premises after use. No electrical appliances may be brought in

by the Hirer.

Any Hirer wishing to employ Private Caterers must ensure that all

the necessary insurances exist and that all legislation governing

food hygiene is complied with.

No unaccompanied children are to be allowed in the kitchen.

5. Damage to Parish Centre Property

The Hirer shall be liable to the Managers for the proper use of the

premises and of the Managers' property and for the conduct of people

using the premises in connection with the hiring. The Hirer shall

agree to reimburse the Managers for any expenses incurred in consequence

of of loss or damage to the premises, equipment, furniture, grounds

etc. however caused by the Hirer or by any person whom the Hirer has

invited onto the premises. It is advised that the Hirer arranges

adequate Public Liability insurance for the hiring and the Managers

reserve the right to insist on such insurance cover for the Hirer's

liability under this paragraph and under paragraphs 6 and 7 of this

Guide. A copy of any such insurance cover must be provided to the

Managers.

6. Loss or Damage of Private Property

The Hirer (to the exclusion of the Managers) shall be liable for any

loss or damage to neighbouring property and to the property of persons

on the premises in connection with the hiring and for any personal

injuries sustained by any persons (other than injuries sustained as a

consequence of the Managers' negligence). The Hirer shall indemnify

the Managers against all losses, claims, costs and expenses or other

liability arising from such loss or damage or injury. The Hirer

is also responsible for the insurance of any property left on the

premises.

7. Health & Safety

The Hirer shall be responsible for taking all necessary precautions

for the safety of the premises and persons therein, including the

speedy orderly evacuation of all hired accommodation in the event

of fire or other hazard hreatening the building and Hirers are reminded

that they are responsible for any accident or injury arising out of

the activity for which they have booked the premises. In the event

of fire the lift must not be used. The hirer should be aware of

the location of the emergency exits which are clearly marked. It

is the responsibility of the Hirer to ensure that the premises are

safe for the purposes for which they intend to use them.

Exits and entrances must be kept clear at all times.

The lift is not to be used by unaccompanied children.

Details of any accident occurring on the premises must be entered

in the Accident Book which is located in the kitchen.

The Hirer must be aware of the church's Health & Safety Policy, a

copy of which may be obtained from the Parish Office.

8. General

The Hirer shall not enter into any agreement to sublet the premises

or any part thereof. The benefit of the hiring is personal to the

Hirer and is not assignable.

No rooms or kitchen facilities may be used except those specified

in the hiring.

Smoking is not allowed in any part of the building.

No litter is to be left on the premises nor except with the permission

of the Managers any property belonging to the Hirer or borrowed or

rented by the Hirer and similarly for any other persons who have been

on the premises during the period of the hiring.

9. Security of the Building

The Hirer is responsible for the security of the building during the

period of hire. The Hirer will agree with the Managers prior to

the commencement of the hiring the way in which the premises are to

be secured after the hiring has finished.

The Hirer will ensure that all lights are switched off after use.

10. Delegation of Duties

The Managers may for any particular hiring delegate their duties as

set out in these Hiring Conditions to such person or persons, committee

or sub-committee as they consider to be appropriate .

11. Limitation of Use

The Managers reserve the right to refuse any application for hire

if the proposed use is considered unsuitable or contrary to the ethos

of the church.

12. Child Protection

If the hiring involves children using the building the Hirer must

be aware of and ensure compliance with the requirements of the Children's

Act and the church's Child Protection Policy 2004, a copy of which

may be obtained from the Parish Office.

Disability Access Statement

The Managers of St Saviour's Parish Centre welcome visitors of all

abilities. They are committed to making the Centre accessible.

The Centre will be working to the standards set out in BS 8300 and

the building regulations part M, which sets minimum legal standard

for access and use of buildings by all building users. The Centre

will also work to the legislative framework of the Disability Discrimination

Act 1995 in providing facilities and assistance for all who have special

needs.

The Centre is a two-storey building and there is a lift to the upper

floor. All three main access and exit doors are suitable for wheelchair

users as are all internal doors.

There are three toilets equipped for users with any disability.

They are located on both floors. They have an emergency alarm fitted

with a high powered sounder. The equipment has suitable colour contrasts.

Signage throughout is in text and Braille where appropriate. Copies

of all user documents are available in large print or on floppy disc

if required.

A hearing loop system is in place in the large meeting room. Users

of the room should mention the loop, and people using hearing aids

should switch to the T setting if fitted.

The Managers will ensure that all groups using the Centre are aware

of their obligation to provide proper assistance to any member of

their party who needs it, especially in the event of emergency evacuation.

The emergency egress plan for all users is explained in this Guide,

and the emergency evacuation plan for disabled people will be explained

fully by the management. There is an Evac chair on the upper floor.

The location of the Evac Chair is next to the fire refuge and training

will be given in the safe operation of the chair. If there is any

doubt about emergency evacuation from the upper floor, use by that

group will be confined to the ground floor. To establish the situation

an appropriate question will be asked on the booking form (see attached),

and the Booking Manager will explain the obligations of the booking

group.

The Managers welcome any suggestions for improving conditions for

any with special needs.